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Just Other Articles - 19 Timeless Tips to Keep Meetings Short
Thorough meeting preparation alleviates anxiety. Good planning guarantees that meetings are relevant, don’t overrun and aren’t held back by uniformed, boring or disinterested attendees.
According to USFDA, a combination product is one composed of any combination of a drug and device; biological product and device; drug and biological product
Follow these 19 timeless tips to keep your meetings on track and on time.
When preparing your agenda …
1. Identify the aim of your meeting
2. Put the most important items first
3.
When preparing your agenda …
1. Identify the aim of your meeting
2. Put the most important items first
3.
; or drug, device, and biological product and fixed dose combination would include two or more combinations of drug.
Examples of combination products may in
Examples of combination products may in
Establish a clear outcome for each point
4. Judiciously choose meeting invitees. Ask yourself, “Who should attend?” “Should attendees be present for all or just part of the meeting?”
4. Judiciously choose meeting invitees. Ask yourself, “Who should attend?” “Should attendees be present for all or just part of the meeting?”
lude drug-coated devices, drugs packaged with delivery devices in medical kits, and drugs and devices packaged separately but intended to be used together.
5. Place controversial points towards the end so the early part of the meeting can flow smoothly
6. If you work for a large organization and not everyone knows each other there may be
here is enormous increase in the number of combination products entering the market in the recent years. Combination products have proven advantages but fixe
a need for very short introductions. Schedule time for people to quickly share, “Who I am, my role in the company and why I’m here.”
Distribute a specific agenda at least one week bef
Distribute a specific agenda at least one week bef
d dose combinations are still in the process of convincing regulatory authority on their advantages over the single ingredient formulations.
Combination pro
Combination pro
re the meeting. Make sure that everyone attending has all the information they need and that presenters know exactly how much time they are allotted.
When circulating the agenda, state
When circulating the agenda, state
ucts have become life saving products for the pharmaceutical companies who doesn’t have many innovative molecules in their product pipeline and have been inc
that the meeting will start sharp and end on time. This will subtly set the tone for an efficient meeting. Obviously, it is critical that the meeting chair sticks to the timeline.
T
T
easingly used in the product life cycle management. Even the companies having product patents are trying to extend their product life cycle through the combi
e meeting day…
1. Rehearse your presentation (if applicable)
2. Arrive early
3. Double check equipment
4. Serve coffee, tea, water or refreshments before a 30-60 minute meeting. An
1. Rehearse your presentation (if applicable)
2. Arrive early
3. Double check equipment
4. Serve coffee, tea, water or refreshments before a 30-60 minute meeting. An
nation products and maximize the revenues. But the companies involved in this practice are overlooking that they are burdening the patients both economically
meeting longer than 30 minutes should have drinks available throughout.
5. If it’s an important meeting, bring a colleague with you to take notes so you can concentrate on the meeting
5. If it’s an important meeting, bring a colleague with you to take notes so you can concentrate on the meeting
and physically. They need to rightly judge the benefits of the combination products and they have to even look at the risks involved when combining the produ
. A discreet alternative is to record the meeting if there are no objections from attendees.
6. Avoid giving all handouts at the beginning because people often leaf through the paperw
6. Avoid giving all handouts at the beginning because people often leaf through the paperw
ts. Some of the combination products were well accepted by physicians while others suffered. Companies involved in development of combination products are fi
rk instead of being attentive.
Unfortunately, well-planned meetings can be derailed by meeting participants. If you have an assertive meeting chair, s/he can easily get the meeting bac
Unfortunately, well-planned meetings can be derailed by meeting participants. If you have an assertive meeting chair, s/he can easily get the meeting bac
ding difficulty in defining their combination products and facing various challenges from selecting a combination to marketing it.
Following aspects would a
Following aspects would a
on track. However, anyone can step in if they have confidence or organizational clout.
7. An upright and open posture is commanding. You can change the volume, pitch, speed or tone o
7. An upright and open posture is commanding. You can change the volume, pitch, speed or tone o
dd to the challenges in developing combination products:
Which markets to tap where the combination products can do fairly well?
Which combination prod
Which markets to tap where the combination products can do fairly well?
Which combination prod
f your voice to keep people’s interest and engage them by simply leaning forward.
8. Monitoring other people’s body language can keep you on top of the meeting. Involve slouching or d
8. Monitoring other people’s body language can keep you on top of the meeting. Involve slouching or d
cts are meaningful and rational?
Which therapeutic categories to select?
Which Combinations can address unmet needs of the patients?
Do combin
Which therapeutic categories to select?
Which Combinations can address unmet needs of the patients?
Do combin
sinterested people by asking for their opinions.
9. When it is your turn to present, remind others that your aim is to keep the meeting as short as possible. Your intention can motiva
9. When it is your turn to present, remind others that your aim is to keep the meeting as short as possible. Your intention can motiva
tions increase the patient compliance?
What would be the developing cost?
How to tackle the risks encountered during combination product developmen
What would be the developing cost?
How to tackle the risks encountered during combination product developmen
e others to do the same.
10. If speakers are long-winded or have a personal agenda, you can take control assuming a moderator’s role with a few well-placed interruptions like, “May we
10. If speakers are long-winded or have a personal agenda, you can take control assuming a moderator’s role with a few well-placed interruptions like, “May we
t?
As combination products don't fit into the traditional categories of drugs, medical devices, or biological products, the USFDA is in the process of devel
As combination products don't fit into the traditional categories of drugs, medical devices, or biological products, the USFDA is in the process of devel
address the next item on our agenda?” or “Would it be possible for us to go over the details later? Or “Can we discuss the specifics offline?”
11. Suggest a short toilet break to stret
11. Suggest a short toilet break to stret
ping new procedures for reviewing their safety, efficacy and quality.
Professional from academic institutions, pharmaceutical industries, health care indust
Professional from academic institutions, pharmaceutical industries, health care indust
h if the meeting is dragging.
12. If an argument or unresolved item prolongs a meeting, call the formal part of the meeting to an end and organize a separate meeting to address the iss
12. If an argument or unresolved item prolongs a meeting, call the formal part of the meeting to an end and organize a separate meeting to address the iss
y and representatives from various regulatory agencies are working out to design the regulatory requirements for manufacture and sale of combination products
e.
13. Before ending the meeting, solidify specific task ownership and action items.
To ensure your valuable time isn’t usurped by an endless meeting, communicate in advance that you
13. Before ending the meeting, solidify specific task ownership and action items.
To ensure your valuable time isn’t usurped by an endless meeting, communicate in advance that you
.
As there is an increasing trend of the combination products companies manufacturing such products should be able to tackle the problems involved in the de
As there is an increasing trend of the combination products companies manufacturing such products should be able to tackle the problems involved in the de
are only available for the scheduled meeting time and politely excuse yourself if the meeting runs overtime. It is your right to leave.
Start and end your own meetings on time and dev
Start and end your own meetings on time and dev
elopment. They need to be wiser in analyzing the market trends and the regulatory requirements.
Companies that provide selfless information through particip
Companies that provide selfless information through particip
lop a reputation for short, well-organized gatherings. Your colleagues will respect you and contribute much more when they feel you value their time.
Copyright 2006 Deborah Torres Pate
Copyright 2006 Deborah Torres Pate
tion in industry events and feedback to regulatory authorities would be able to face the challenges and will be successful in developing combination products
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